Available for Remote Work
Joshua Gabriel Gomez
Systems & Workflow Architect · Haevengates VA Program
I help business owners and executives reclaim their time by building organized systems — from inbox management to financial operations — so they can focus on what matters most.
🏆 Haevengates Certified
Assessment
98 / 100
English
C2 Proficient
DISC Profile
The Strategist
VA Experience
2+ Years
Paid Projects
3 Completed
M & M
MARGIN & MOMENTUM
CERTIFIED
SYSTEMS OPERATOR
SYSTEMS OPERATOR
VA LAUNCH SYSTEM 3.0
ALL 7 LABS COMPLETE
ALL 7 LABS COMPLETE
Completed June 2026
About
I'm a Virtual Assistant and Systems Architect with real, hands-on experience in financial operations, inbox management, and e-commerce. Four months after my contract ended, I found Haevengates — and it changed how I see VA work entirely.
I don't just complete tasks. I build the systems that keep a business running smoothly so that my client never has to worry about the things I'm responsible for.
Trained under Coach Glynnis Barit at Haevengates, I've been certified as a Systems & Workflow Architect — a role that reflects how I approach every client engagement: strategically, proactively, and with precision.
Location
San Mateo, Isabela · Remote
Title
Systems & Workflow Architect
English Level
C2 Proficient — EF SET 75/100
DISC Profile
The Strategist — Rare Match
Training
Haevengates Circle 1
Email
joshuagabrielgomez029@gmail.com
WhatsApp
0999 336 5794
What I Do
Services
01
Executive Operations
End-to-end operational support so your business runs without you micromanaging every detail. Four disciplines, one focused engagement.
- ✓Inbox Management — labels, filters, inbox zero systems
- ✓Admin & Systems — SOPs, workflow design, task management
- ✓Calendar & Scheduling — meeting coordination, no double-bookings
- ✓Document & Research — reports, presentations, SOPs
Gmail
Google Workspace
Notion
Canva
Claude AI
Best for:Founders & executives drowning in operational overhead
Avail this Service →
02
Financial Operations
Record keeping, invoice tracking, expense monitoring, and payroll support — keeping your numbers accurate and your books clean.
Google Sheets
Excel
Data Entry
Best for:E-commerce owners & small businesses
Avail this Service →
03
E-commerce Operations
Product listings, order management, customer inquiries, and inventory tracking across TikTok Shop, Shopee, and Lazada.
TikTok Shop
Shopee
Lazada
Best for:Shopify, Shopee & multi-platform sellers
Avail this Service →
04
Lyric Video Production
Fully animated lyric videos for musicians — from AI-generated visuals to hand-coded interactive HTML scenes. Synced to audio, release-ready, and built to match the artist's vision.
Kling AI
Filmora 15
Canva
HTML/JS
Best for:Independent artists & content creators
Get a Quote →
05
Portfolio Website Builder
Custom-coded, single-file portfolio websites for VAs and freelancers — built around your actual work, deployed live on Netlify, and designed to make clients take you seriously from the first scroll. No templates. No subscriptions. A real file you own forever.
HTML/CSS/JS
Claude AI
Netlify
Canva
AI Headshot
Best for:VAs ready to attract clients online
Start Your Portfolio → ₱499
Scroll
Gmail
Google Drive
Google Sheets
Google Docs
Google Calendar
Canva
Kling AI
Filmora 15
Notion
Claude AI
TikTok Shop
Shopee
Lazada
Zoom
HTML / CSS / JS
Google Meet
Gmail
Google Drive
Google Sheets
Google Docs
Google Calendar
Canva
Kling AI
Filmora 15
Notion
Claude AI
TikTok Shop
Shopee
Lazada
Zoom
HTML / CSS / JS
Google Meet
My Standard
What I Bring to Every Client
✓
Ask Before Acting
I log clarifying questions before making any system changes. You never discover a surprise in your inbox or files.
✓
Systems, Not Just Tasks
I build workflows that keep running after the call ends — SOPs, trackers, folder structures, and naming conventions included.
✓
Documented Everything
Every deliverable comes with context — what was done, why, and how to use it. No dependency on memory or verbal handoffs.
✓
Proactive Communication
If something looks off or a deadline is at risk, I flag it early — not after the fact. You're never chasing me for updates.
✓
Accurate Financials
Two years managing real apparel business records — invoices, payroll, sales dashboards. Numbers are handled with precision, not estimation.
✓
Honest About Limits
I won't pretend to know something I don't. If a task is outside my scope, I say so clearly and research before attempting — or ask who to escalate to.
Portfolio
Case Studies
01
Inbox Management · Google Workspace
Full Inbox Zero System
Built a complete Gmail label structure with 7 labels and 5 automated filters, a color-coded Email Tracker in Google Sheets, and a written SOP for daily inbox routines — all from scratch in a single session.
98/100
Coach Score
URGENTCoach Follow-Up Needed
CLIENTSession Notes — Week 12
MEETINGTeam Sync — Monday 10AM
FINANCEInvoice #047 — Paid
PROMONewsletter — This Week
02
Systems Architecture · Google Drive
Meeting Management Hub
Created a centralized Meeting Management Hub inside the Haevengates Google Drive — AM and PM meeting folders, a standardized Meeting Minutes template, and cross-references for navigation.
100%
System Adopted
📅 AM Meetings
🌙 PM Meetings
Meeting Minutes Template
Navigation Index
03
Financial Operations · Google Sheets · Excel · Merriel's Apparel
Financial Management System — Merriel's Apparel
Built and maintained a complete financial operations system for an online apparel business over 2 years — including a monthly Sales Dashboard tracking revenue, expenses, and profit margins, a full Financial Statement for 2025, invoice documentation, payroll records, and expense tracking. All records maintained with 100% data accuracy across reporting cycles. → View Files in Drive
2 yrs
Real Client Work
| Month | Revenue | Expenses | Margin |
|---|---|---|---|
| Jan | ₱42,500 | ₱18,200 | 57% |
| Feb | ₱38,000 | ₱17,400 | 54% |
| Mar | ₱51,200 | ₱21,800 | 57% |
| Apr | ₱44,700 | ₱19,200 | 57% |
04
Audit & Analysis · Gamma App · PowerPoint
Presentation Audit Report
Compared an original PPTX file side-by-side with the live Gamma version, identified 4 broken placeholders and 2 missing text blocks, and delivered a formatted PPTX Audit Report before the meeting deadline.
6
Issues Found & Fixed
Slide 3 — Placeholder broken❌ FIXED
Slide 7 — Missing text block❌ FIXED
Slide 9 — Image misaligned❌ FIXED
Slide 12 — Font inconsistent⚠ NOTED
Gamma sync — 2 broken ref❌ FIXED
Delivered before deadline✓ ON TIME
05
Creative · HTML/Canvas · Canva · Kling AI · Filmora 15 · Freelance
Lyric Video Production — Charlie Gomez
Two commissioned lyric videos for independent artist Charlie Gomez. "Almost Paradise" ($150) — a fully coded HTML/Canvas production with a first-person night driving scene, animated dashboard (digital clock, speedometer, fuel gauge), dreamy sky transitions, windshield rain, interactive steering, and a cinematic diner sequence — all in a single HTML file. "Are We Still Broken" ($75) — visual assets built in Canva, AI-powered motion sequences generated in Kling AI, final edit with synchronized lyrics in Filmora 15. Both delivered release-ready.
$225
Earned · 2 Projects
Almost Paradise$150
HTML/Canvas — Night Drive Scene✓ Coded
Are We Still Broken$75
Kling AI + Filmora 15✓ Delivered
Total Earned$225
06
Practice Assessment · E-commerce VA · Product Listing · SKU Management
E-commerce Product Listing Assessment — Sitora
Completed a 7-day e-commerce VA practice assessment for an Indian apparel supplier. Listed 35 products across 7 categories (Suits & Dresses, Gowns, Blouses, Kurtis, Lehengas, Sarees, Islamic Clothing) — writing original titles and descriptions for each, generating 300+ SKU variants with pricing calculations, organizing product images per naming conventions, and documenting 30 clarification questions in a structured Question Log before any system changes were made.
35 SKUs
7 Categories
| Category | Listed | SKUs | Status |
|---|---|---|---|
| Suits & Dresses | 6 | 48 | Done |
| Sarees | 7 | 63 | Done |
| Kurtis | 5 | 45 | Done |
| Lehengas | 4 | 36 | Done |
07
Portfolio Website Builder · HTML/CSS/JS · Netlify · Freelance
VA Portfolio Builder — 7 Live Sites Delivered
Custom-coded single-file HTML portfolio websites for 7 virtual assistants — each built from scratch with entrance animations, scroll reveals, AI-enhanced headshots, Netlify form integration, and mobile-responsive layouts. Every site deployed live within the agreed turnaround. No two look the same.
7
Live Sites · Delivered
DELIVERED
Jenard Cua — CRM & Sales VA
Romcel Geluz — WFM Specialist
Sheen Labor — Bookkeeper
+ 4 more live sites
Free Diagnostic · 2 Minutes
How Much Is Operational Drag
Costing You Every Week?
Answer 5 questions. Get a personalized breakdown of where your time is going — and which of my services fixes it first.
DEFAULT RATE: $5/HR FOR ALL HOURLY SERVICES — ADJUSTABLE BASED ON SCOPE
Question 1 of 5
20%
01
Which areas need the most attention right now?
Select all that apply — I'll match my services to what you pick.
02
How many hours per week do you spend on admin, scheduling, or data entry instead of revenue work?
03
Are your recurring tasks documented with clear SOPs or written processes?
04
How would you prefer to work together?
This shapes the quote I'll put together for you.
05
How many hours per week do you need support?
This helps estimate project scope and cost.
06
How urgently does this need to be fixed?
Your Operations Diagnostic
You're losing — hrs/week
Here's the breakdown — and what to fix first.
—
Hours Lost / Week
—
Weekly Cost of Drag
—
Monthly Cost
—
Recommended Model
Services matched to your situation
Let's fix this.
Book a free 15-minute call — I'll show you exactly what to prioritize first.
Portfolio Builder
Sites I've Built
8 live portfolios delivered — each one custom-built, Netlify-deployed, and designed to convert.
Lyrics Videos
Featured Productions
Custom lyrics videos produced for independent artists — each one built from scratch to match the emotion of the song.
01
Almost Paradise
02
Are We Still Broken
Credentials
Certifications
Executive Systems & Workflow Architecture Sprint
Haevengates VA Program
Issued May 2026 · Scored 98/100
▼ details
A 4-week intensive sprint covering inbox architecture, meeting management systems, file organization, and executive support protocols. The 98/100 score signals readiness for high-trust, high-autonomy remote operations with senior professionals.
EF SET English Certificate
EF Education First
Level C2 Proficient · Score 75/100 · Reading & Listening
▼ details
Reading and listening at C2 — the top of the CEFR scale — means more than general fluency. It means extracting full meaning from complex written material, understanding spoken English at native speed and across varied accents, and retaining precise detail from everything heard and read.
DISC Career Match Assessment
JobCannon
Result: The Strategist · Rare Match
▼ details
The Strategist profile is a rare DISC combination that indicates high analytical thinking, systems-level planning, and calm precision under pressure. It's the profile most aligned with executive operations — someone who sees the whole board and builds accordingly.
Social Media Management 101
Reneissance VA · Rene Jr Enoveso
Issued May 24, 2026 · Social Media Manager
▼ details
Awarded in acknowledgment of expertise in social media strategy, content creation, community management, and digital marketing. Reflects readiness to manage and grow brands across all major social media platforms.
Introduction to Virtual Assistant
Reneissance VA · Rene Jr Enoveso
Issued May 22, 2026 · VA Professional Training
▼ details
Awarded in acknowledgment of dedication, professionalism, and demonstrated excellence in applying Virtual Assistant skills in real-world client engagements. Reflects readiness to excel in the field of virtual assistance.
"
You have demonstrated a level of technical mastery and operational foresight
that moves beyond "assistance" and into Strategic Partnership.
Glynnis Barit
Executive VA Coach & Founder · Haevengates
Final Assessment Score: 98 / 100
What Clients Say
Very professional and well-made. I'm sure this will help me a lot in my future job hunting and career opportunities.
I'm really happy with the result. It looks clean, professional, and very helpful for my career as a VA. I appreciate your effort and guidance throughout the process. I highly recommend you 100% for anyone who wants a professional portfolio website.
I'm super happy with how my portfolio turned out 💜 Everything looks so clean, professional, and exactly the vibe I wanted. You really brought my ideas to life and made the whole process easy and stress-free. Thank you so much for your creativity and for bringing my vision to life. Highly recommended!
Not like a template. Clean, loads fast, and has everything a potential client would want to see. Exactly what I needed to take my VA career seriously. 10/10 visually.
Highly recommended!! Outstanding VA portfolio! Clean, highly professional, and incredibly easy to navigate. It perfectly showcases my top-tier skills and clear service offerings.
Project Live
Review coming soon.
Experience
Work History
Feb 2026 — Present
Freelance Lyric Video Creator
Charlie Gomez (Client) · Freelance · Remote
- Produced "Are We Still Broken" — lyric video using Canva, Kling AI, and Filmora 15 · $75
- Built "Almost Paradise" — fully coded animated HTML/Canvas lyric video with night driving scene, animated dashboard, rain effects, and interactive steering · $150
- Currently producing "Island Girl" — Hawaiian-themed lyric video · $$$ (in progress)
- Tools: Canva, Kling AI, Filmora 15, HTML/CSS/JavaScript
May 2026 — Present
Systems & Workflow Architect Trainee
Haevengates VA Program · Internship · Remote
- Built a complete inbox management system using Gmail, Google Drive, and Google Sheets — scored 98/100
- Deployed a Meeting Management Hub with structured AM/PM folders, MOM templates, and naming conventions
- Optimized LinkedIn profile to a 70/70 score under the Haevengates audit system
- Completed DISC Assessment (The Strategist — Rare Match) and EF SET C2 Proficient (75/100)
- Audited and assessed training presentations using PPTX vs Gamma comparison methodology
Jan 2024 — Dec 2025
Finance Assistant VA
Merriel's Apparel Online Shop · Part-time · Remote
- Managed business financial statements to maintain accurate and up-to-date records
- Documented and reviewed invoices, receipts, and sales reports for data completeness
- Tracked business expenses and analyzed spending patterns for financial insights
- Assisted in payroll preparation including payslip generation and bank salary transfers
Mar 2024 — Mar 2025
Entrepreneur & E-commerce Manager
UK-US Clothing · Self-employed · Philippines
- Managed end-to-end operations across TikTok Shop, Shopee, and Lazada
- Created and uploaded product listings, images, and descriptions
- Handled customer inquiries, orders, and follow-ups for high satisfaction
- Monitored daily sales and tracked orders for smooth transactions
Dec 2021 — Jan 2024
Voluntary Missionary
The Church of Jesus Christ of Latter-day Saints · Full-time · Philippines
- Managed daily, weekly, and monthly planning for a team of missionaries
- Delivered clear communication to diverse individuals and groups
- Led and trained team members on outreach strategies
Contact
Let's Build
Something Great
Available for project-based, per-task, or retainer engagements — remote, async-friendly, and ready to start.
This is a 15-minute discovery session grounded in the Haevengates principle: Call to Benefit — not Call to Close. We talk honestly about what's slowing you down, what needs to change, and what the right support actually looks like for where you are. You walk away with clarity on exactly what your business needs — whether that's working together or not.
1
Pick a Time
Choose a slot that works for you — and if there's a co-decision-maker involved, bring them along. The best outcomes happen when everyone who matters is in the room from the start.
2
Brief the Need
The first three minutes set the tone. Come in with one specific problem you want solved. Not a vague "we'll figure it out" — a real, concrete outcome you want to leave with.
3
Walk Away With Clarity
You leave with a clear 30-day plan we both agree on. Not a pitch. Not a proposal deck. A plan — built around your situation, your pace, and your goals.
📅 Book a Discovery Call
Free 15-min call — no commitment
🕐 Philippines Standard Time (UTC+8) · 📅 Mon–Fri, 9AM–8PM PHT
Not ready for a call yet — that's completely fine. Send me the honest version of what's going on: what's taking too long, what keeps falling through, what you wish someone else would just handle. I read every message personally and write back within 24 hours with something actually useful.
✓ Message received! I'll get back to you within 24 hours.